RNHPA Committee Meeting

23 Oct 07

See Dist

RNHPA COMMITTEE MEETING MINUTES

1. The RNHPA Committee met at RNAS Yeovil on 23 Oct 07. These minutes are a record of proceedings.

Members Present: Lt Comd Lynch (Chair) Lt Comd Dowdell (HG Rep) Lt Comd Whild (Eqpt Member) Capt Rich Alston (Secretary) WO2 ET Wayne Holmes (Treasurer)
Discussion Point	Detail	Remarks/ Action
1. The minutes of the last committee meeting in Slovenia were read out by the Secretary.		Accepted by the committee.
2. A financial statement was offered by the treasurer.	Treasurer stated that there was $8000.00 in the account (NI this winters servicing costs which were estimated at $900 for PG servicing and $2500 for HG servicing. There was an expected income of $3500 operating grant, which would be taken up by future servicing costs. Dowdell mentioned that the RNHPA paid $200 PY into Tri Services Champs funds, which did not include medals, largely as a result of the RAF wanting to purchase their own. This forces the RN and the Army to spend over and above that $200. The treasurer noted that he had a number of creditors that were due monies from the RNHPA. The Chair asked the treasurer to note that there were inbound bills for tandem parts. Treasurer requested that the cost of BHPA membership for RN Tandem pilots be paid from RNHPA funds. This is to be reviewed annually. The Sec pointed out that the 5-year plan had to be completed. A committee decision on future exercises is required to accurately forecast RNHPA activity. Discussion resulted in: Financial plan should be based on previous work by Dowdell. Forecast of exercises based on Summer overseas (Eu) exped, Easter UK exped and the Tri Service Champs.	Holmes to investigate payment options for Tri Services Champs Medals. Holmes to dispose of outstanding sums owed to members. Treasure to pay on receipt. Chair to authorise names and Treasure to pay BHPA membership. Alston to formulate the 5 year plan based on committee discussion.
3. The Secretary briefed the committee.	The Secretary mentioned the RNHPA website. The ID log-on to change anything no longer works. The old secretary and the contact who knows the domain owner have both been contacted and the secretary is waiting for further news. The Secretary pointed out that the contacts list was not up-to date and said that he would send out a request on the JSHGPG Yahoo group mailbox for RN pilots to update their details	Alston to chase and update website when possible. Alston to update contacts lists.
4. The HG Rep briefed the committee	NSTR
5. The Eqpt Member (EM) briefed the committee.	The EM stated that all large eqpt was accounted for. There is an on-going issue involved in tracking small items such as varios and GPS gear but it is being addressed. The EM stated that there was no policy on writing off eqpt, and no clear guidelines for deciding when eqpt is to be considered unsafe. The Chair noted this and asked the EM to investigate how the other associations did business. Policy is to be generated.	Whild to continue to monitor and track all items of eqpt. EM to investigate Army and RAF methods of deciding when eqpt is too old and process for writing off.
6. AOB	The Chair noted that eqpt hire fees had remained at the same price for a number of years. Both HG and PG hire fees were to increase to cover costs and the EM is to start hiring eqpt as a bundle (ie. Wing, harness, vario). It was agreed that a 2 month hire limit should remain and that hiring should in th first instance be available to 1^st yr CPs. Other CP and P wishing to hire would be allowed at the Ems discretion. The Chair pointed out that HG and PG had been downgraded from AT to a Sport. This should not impact upon funding but may mean changes in the application process for certain funds. The treasurer pointed out that charitable status was starting to come under increasing scrutiny. Members were asked to contribute more to the sports lottery.

R Alston

Capt RM

Sec RNHPA